Home / Routines & Key Info

Routines & Key Info

The everyday rhythms of Sophia College — bell times, dates, and day-to-day essentials.

Daily bell times

Period-by-period times aren't confirmed yet — the rows below are the verified anchor points (Fratelli, breaks, pickup). Add the exact Period 1–6 times once confirmed.
SessionTime
Fratelli (arrive slightly before)8:30am
First Break10:40am – 11:10am
Second Break1:10pm – 1:40pm
Student pick-up / busFrom 2:40pm

Term dates & key events

Embed or link your term calendar here. If your calendar lives in SharePoint or Outlook, paste the shareable link as a button below, or embed it directly with an iframe if your platform supports it.
📅 Open the full college calendar (edit link)

Student roll marking (eMinerva)

Student attendance is recorded in eMinerva (BCE's student information system) — not Engage or STARS. Rolls must never be marked retrospectively (after students have left the session).

  • Fratelli teachers mark the roll every morning
  • Subject teachers mark the roll every lesson, all day
  • Mark students accurately: "Present – In Class", "Present – In Sick Bay", "Absent – Explained", "Absent – Unexplained", etc. — don't change these categories unless the student is actually in class
  • If a student was marked present but isn't in class without permission, ring Student Services immediately — don't wait
  • A Mobile Attendance Application is available via the school portal (using your BCE username/password) if you prefer marking on the go
Unexplained absences trigger a same-day parent SMS. If there's no response by midday, a follow-up phone call to an emergency contact is required before the end of the school day. The school expectation is 90%+ attendance (5 days/term, 10 days/semester) with zero unexplained absences.

Add your leave request process for staff (as opposed to student attendance above).

Playground & duty of care

Sophia College runs a strict roster for supervising students during breaks, and before/after school. When on duty:

  • Carry a mobile phone for emergency use only
  • Wear a high-visibility vest and broad-brimmed hat
  • Actively supervise — move around the whole area. Correcting work, reading, prepping or eating is not appropriate while on duty
  • Be on time. If you're unavailable at short notice, arrange another teacher to cover you; the Deputy Principal arranges cover for known/sick leave
  • Stay in your duty area until relieved — if your replacement hasn't arrived, phone Student Reception or send a student to the office
Minor behaviour on duty gets a response/consequence from the teacher on duty. Major behaviour that endangers safety must be referred to a Middle Leader or College Leadership Team — phone Student Reception for assistance. Failing to meet duty expectations can constitute negligence and lead to a discussion with your line manager.

Duty areas (Assisi, Piazza, Angelo/Leo, ovals, Learning Common, Tuckshop, etc.), exact times, and the current term's roster are detailed in the full Playground Duty Policy — add it to Videos & Resources, and note where staff find their personal duty roster each term.

Parent-Teacher Interviews

Parent-Teacher Interviews are managed through Booked. Make sure your availability is set before bookings open each term.

📅 Open Booked ↗

Uniform & dress code

Summarise the staff dress code, including sport/excursion day variations.

You're also responsible for monitoring student uniform compliance — remind the student, then log it in STARS. See STARS for how uniform infringements escalate.

Facilities & maintenance

Spotted a maintenance or safety issue on campus (broken furniture, a leak, faulty equipment)? Log it directly so Facilities can action it.

🛠️ Submit a Maintenance Request ↗

Emergency procedures

Replace with your actual emergency procedures: evacuation routes, assembly points, lockdown protocol, and who holds first aid / WHS responsibilities. Link to the full WHS policy document in Videos & Resources.